Exhibitors' Information:

2008 National Conference on Aviation and Space Education
Today's Students: Tomorrow's Aerospace Workforce
Crystal Gateway Marriott, Arlington, VA
October 16 - 18, 2008

Exhibitor Registration

A full Exhibit Booth at NCASE is only $599! This is a bargain on a way to introduce your company/organization to a new world of contacts at the nation’s leading aviation and space education conference!  We also have Table Displays available.

Exhibit Booth Details

Each 10’ x 10' booth space will include:

8' back drape
3' side drape
6' draped table
Two chairs
Wastebasket
Two conference registrations with Exhibitor badges
One banquet ticket
Company name and service/product 20-word description in conference program guide. (Please supply a PDF of company logo)

Security is provided in the exhibit hall and foyer area during closed hours
Insurance and liability are the full and sole responsibility of the exhibitor

Table Display

As an alternative display opportunity for your company or organization, a limited number of skirted tables will be available in the exhibit hall for only $175. The Table-Display includes:

One 6’ skirted Exhibitor Table
One Exhibitor Pass with Exhibitor Badge

Space Availability

Space in the exhibit hall is limited!  Register on-line today to guarantee your company/organization will be represented.  Exhibit booth and Table-display opportunities are on a first-come, first-serve basis.  No exhibitor registrations will be accepted after September 8, 2008.

Optional Services

Traditional conference services and supplies will be available through the conference decorator. Details will be provided to exhibitors with the exhibit package, including complete shipping instructions and required labor information.  Electrical services, phone lines, Internet and audio-visual services must be ordered though the hotel at an additional charge.  Forms for these services will also be supplied by the decorator.  We suggest you bring your own extension cords and power strips or additional charges will be incurred.

Security

Security will be provided when the exhibit hall area is closed.  Each exhibitor is solely responsible for his/her own exhibit material and should insure against loss or damage.  All property of an exhibit is understood to remain in the exhibitor’s own care, custody, and control in transit to or from or within the confines of the exhibit hall.

Table Displays will be located in the open-foyer area and not in the secured, locked exhibit hall.  Security measures will be enforced, keeping these limitations in mind. 

Building and Equipment

Exhibitors or their agents must not injure or deface the walls or floors of the building, the booths, or the equipment in the booths.  When such damage appears, the exhibitor is liable to the owner of the property so damaged. All materials used in decorating must conform to National Electrical Code safety rules.  Combustible materials or explosives are not permitted in the exhibit area.

Shipping Materials

Materials and displays may be shipped in advance to the decorator.  Materials and displays shipped to the hotel should be noted in attention to the company/organization’s representative’s attention.  The National Conference on Aviation and Space Education and the National Coalition for Aviation Education (NCAE) will not be responsible for pickup, delivery, or additional charges of any exhibitor packages.  The hotel and/or the decorator must be notified for specific shipping instructions.

Liability

Neither the National Conference on Aviation and Space Education; the National Coalition for Aviation Education (NCAE); the hotel, employees, officers, agents, directors, or representatives are liable for any damage or loss that may occur to the exhibitor or the exhibitor’s employees or property from any cause whatsoever.  Insurance and liability are the full and sole responsibility of the exhibitor.

Payment – Cancellations – Refunds

Full payment or a deposit of $200 per booth is required with all exhibitor registrations. The remainder of the booth fee will be due no later than September 8, 2008.  A $50 processing fee will be deducted from refund due to cancellation for any reason.  Cancellations received after August 4, 2008 will result in a $150 charge, deducted from the refund.  No refunds will be issued after September 8, 2008.

We also encourage regular Attendees to register early so we can guarantee them space at this conference and its events!  There will be no penalty if one must cancel a regular Attendee registration or any events by September 30. You will receive a full refund. 

After September 30 there will be a small refund and cancellation penalty of $25 for canceled Attendee registrations.  And after September 30 we cannot refund Brewer Luncheon, or Crown Circle reservation fees because your food order will have been placed with the hotel.

Proposed Exhibit Hall Schedule

Thursday, October 16^th

Exhibitor Set-up                                           Noon – 4:30 pm

Friday, October 17^th                   

Exhibit Hall hours                                        10:00 am - 3:30 pm
Box Lunch with exhibitors                            12:00 pm - 1:30 pm
Exhibit Hall Reception                                   6:15 pm - 6:45 pm
Crown Circle Banquet (Ticketed Event)            7:00 pm - 9:30 pm

Saturday, October 18th 

Exhibit Hall hours                                        10:00 am - 1:30 pm
Brewer Award Luncheon (Ticketed Event)      12:00 pm - 1:00 pm
Ice Cream Social with exhibitors                   12:00 pm -1:00 pm
Exhibitor move-out                                        1:30 pm - 5:00 pm 

Exhibit Hall Coordinator

Laura Berg -  Email: advertising@ncase.info

REGISTRATION  – Online registration makes it easy! The process also provides event notices and updates via email.  Please use this direct link to register as an Exhibitor:

     Click Here for Our Easy Exhibitor Online Registration!

Registrations made offline (by mail or fax) incur an additional $50 fee.  The PDF form here includes mail and fax instructions, or can be used in planning your online registration.

      Click Here for Exhibitor Registration Form PDF    

Advertisement Opportunities

For complete information click here or on the Advertising button.

Introduce your company to the world of aerospace educators, exhibitors, and sponsors, as well as many aerospace industry and education community leaders, through a cost-effective ad in the 39th National Conference on Aviation and Space Education Program Guide. A new world of contacts ensures your company's message is effectively presented to a key audience of aviation and space professionals and educators. What better way to provide information about your company!

Your advertising order must be received no later than August 11, 2008 to be included.

For ad placement, please contact Laura Berg at 414.847.1256 or email: advertising@ncase.info.  Or visit the Advertising page at: www.ncase.info

Also see the proposed full NCASE 08 schedule of events [link]

Exhibitor Online Registration is also available from this website.